Annual accountability
Annual accountability requirements, information about the process, and resources to assist with preparing submissions. Annual accountability applies to DCJ service providers that deliver funded contracts.
Requirements and resources for 2022–2023
These reporting requirements for the 2022–2023 financial year supplement your reporting requirements, and the resources are provided to assist you prepare your submissions.
On this page
- Due date for submissions
- Focus areas
- Special note for Permanency Support Program (PSP) and Out-of-Home Care (OOHC) Contracted Care providers
- Reporting special COVID-19 payments from DCJ
- Retaining or returning unspent funds
- Resources to assist with your submission
- Do you have any questions?
Due date for submissions
You must submit your annual corporate- and contract-level accountability documents via the Contracting Portal on or before 31 October 2023.
Refer to your reporting requirements for further information about the due date and how we deal with late submissions.
Focus areas for corporate-level accountability
There are no focus areas for 2022–2023.
Refer to your reporting requirements for further information about focus areas.
Special note for Permanency Support Program (PSP) and Out-of-Home Care (OOHC) Contracted Care providers
Funded contracts
In 2022–2023, PSP and OOHC Contracted Care service providers may have held one or more contracts:
- a PSP contract from 1 July 2022 to 30 September 2022
- a PSP contract from 1 October 2022 to 30 June 2023.
- a PSP Family Preservation contract from 1 October 2022 to 30 June 2023.
- an OOHC Residential Care contract from 1 July 2022 to 30 June 2023.
For each of these contracts you held, you must complete separate contract-level accountability submissions, with separate income and expenditure (I&E) statements for each.
Note that for contracts which expired in September 2022, you must return any unspent funds to DCJ. Refer to the unspent funds requirements for 2022–2023 for further information.
Supplementary payments
In 2022–2023, PSP and OOHC Contracted Care service providers may have received supplementary payments for:
- Child Transition Payment
- Alternative Care Arrangement (ACA) or individual placement arrangement (IPA)
- Significant Disability Payment
- COVID-19 Emergency Action Payment.
In the I&E statement for each contract-level accountability submission, you must include a separate line item for each of the supplementary payment types DCJ has paid to you. The I&E line items must include the cumulative total of all monthly and/or quarterly upfront and/or reconciled payments you received.
Reporting special COVID-19 payments from DCJ
If your organisation received a special payment from DCJ through an existing contract to assist with your response to COVID-19 in the 2022–2023 financial year, you must report the funds as income for the applicable DCJ contract. The contract-level form in the Contracting Portal, includes questions covering special COVID-19 payments made by DCJ in:
- 2022–2023; in particular:
- whether you received a payment
- broadly what your organisation spent it on
- any unspent amount as at 30 June 2023
- previous financial years; in particular:
- whether you received a payment and had an unspent amount as at 30 June 2023
- broadly what your organisation spent the remainder on
- any unspent amount as at 30 June 2023.
If your organisation received a special grant payment from DCJ (separate from the contract), or another Commonwealth or NSW government subsidy to assist with your response to COVID-19 or for any other purpose, you don’t have to report the funds as income for any of your DCJ contracts. You report these as a corporate-level subsidy in your financial statements.
Refer to your reporting requirements for further information about reporting government grants and subsidies.
Retaining or returning unspent funds
Refer to the unspent funds requirements for 2022–2023.
Resources to assist with your submission
| Resource | Usage |
|---|---|
| Contracting Portal | Use the Annual Accountability – Corporate and the Annual Accountability – Contract forms allocated to you in the Contracting Portal to complete your organisation’s annual accountability submission. |
| Explanation of reporting forms for annual accountability 2022–2023 | You’re required to submit annual accountability reporting at the corporate and contract levels. This document gives full details of the fields on the reporting forms in the Contracting Portal, how to complete them and, where applicable, why we require the information. |
| Service provider declaration for corporate-level accountability 2022–2023 | You’re required to complete one of these forms. Fill in, sign and upload the form to the Contracting Portal as part of your corporate–level accountability submission. The purpose of the form is explained in your reporting requirements. |
| Annual accountability certification for contract-level accountability 2022–2023 | You’re required to complete one of these forms for each contract you hold with DCJ. Fill in, sign and upload each form to the Contracting Portal for the applicable contract-level accountability submission. The purpose of the form is explained in your reporting requirements. |
| Application for consent to retain and use funds unspent in 2022–2023 | You’re required to complete this form if your organisation wants to retain unspent funds and the requirements for 2022–2023 state that you must apply for consent to retain and use those unspent funds. You must complete a separate form for each contract. Fill in, sign and upload your application and any supporting documents to the Contracting Portal as part of the applicable contract-level accountability submission. Full instructions are included on the form. |
| Contract-level Income & Expenditure Statement template | You can use this template if your organisation doesn’t have a standard income and expenditure statement. |
Do you have any questions?
Take a look at the frequently asked questions.
If you can’t find what you’re looking for, contact your DCJ contract manager who may be able to assist or follow up with DCJ’s annual accountability team. How to find out who your DCJ contract manager is.